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Academic Load
A graduate student may, with prior permission, take courses concurrently elsewhere, provided his or her combined load does not total more than the number of credits permitted as a normal graduate load for the registration period. No more than 15 credits of 6000-level work may be taken in one quarter without permission of the program coordinator. During the Summer Sessions, master's students should take no more than 6 credits in any four-week period. Students employed full time should take no more than 8 credits per quarter. Financial aid recipients must carry a minimum of 3 regular on-campus credits to receive financial aid. REGISTRATION Four registration options are available to students (procedures for registration vary from program to program):
Check with the program's graduate coordinator regarding procedures for registration. Registration on
the Web Online registration for the quarter begins around the ninth week of the previous quarter and ends on the fifth day of the quarter at 5 p.m. Once web registration has ended, students must come to SAS, mail, or fax a request to withdraw from classes. The refund, if there is one, will be determined by the date the withdrawal statement is received. Changes
in Registration The deadline for adding courses is the fifth day of the quarter. The deadline for withdrawing from courses is the sixth week of the quarter. Specific dates for these registration deadlines are listed in the University Calendar. Withdrawals must be submitted to SAS in writing after web registration ends on the fifth day of the quarter at 5 p.m. Auditing Students may change from audit to credit or vice versa during the quarterly add period published in the University Calendar. Auditors may neither participate in class discussions nor take examinations. If they do daily assignments, the instructor is under no obligation to read or correct them. Students who are unable to remain at the University because of low grades and new applicants who do not qualify for admission may not register as auditors. A student may receive credit for an audited course only by enrolling in it as a regular student in a subsequent quarter. Tuition rates for auditors will be equal to the tuition credit rate. Adding Classes
Any class addition after this date will be considered a change of registration and will be subject to a $50 fee; these are handled via a registration petition (PDF). Waitlisting Closed Classes Students will be notified by email when they are entered into a class via the waitlist. Waitlist forms may be obtained from SAS, or students may waitlist a class via Directions are provided on these forms that outline the process students need to follow to waitlist a class. Students may choose to withdraw from the waitlist for a course by notifying SAS in writing or by dropping the waitlisted course via . The waitlist program will continue to be in effect from the first day of registration and ends before the quarter begins. Refer to the University Calendar for these dates. The waitlist process is the best way for faculty to know the demand for their classes. When the quarter begins, and the waitlist is no longer in effect, there is no preference given to students who were previously on a class waitlist. Therefore, if a student withdraws from a course after the quarter begins, the class is available for anyone to register until 5 p.m. on the fifth day of the quarter. Independent Study An independent study should be created only when a needed class is not available for a particular quarter, or when a student cannot accommodate a class into his or her schedule. Independent studies can be created in situations when a student wishes to study a topic not covered in an actual course in the SPU Graduate Catalog. A student should not attend a class being offered and use that as part of independent study credits. Only matriculated students at SPU may register for "independent study." The form must be completed by the student and signed by the instructor and the dean or department chair. The instructor and student must meet on a regular basis for the number of consultations noted in the agreement. Registration for an independent study must be submitted to SAS no later than the 10th day of the quarter (see the University Calendar for specific dates). SAS will create the course as noted on the agreement. Copies of the agreement will be forwarded to the instructor and the student.
CREDIT BY EXAMINATION
WITHDRAWAL Withdrawal with official approval during weeks two through six will result in a "W" appearing on the transcript. If a student does not provide proper written notification to , financial obligations will remain binding, regardless of whether classes were attended or whether any of the contracted services were utilized. Whatever the situation, students should communicate their intent to their advisor and instructor. Before dropping a course, students should consider what percentage of refund they are eligible for and any impacts on the financial aid package, if applicable. If a student fails to withdraw through SAS by the end of the withdrawal period (see the University Calendar for specific dates), the instructor will issue the grade earned for the student. Withdrawals or course drop requests may be mailed or faxed to 206-281-2669, or delivered in person directly to SAS. Complete Withdrawal From School Refunds and adjustments to the student's account are governed by the financial policies in Costs and Financial Aid. Students who register but do not attend classes must notify in writing to cancel their registration and related charges. The date this notice is received will determine the amount of refund where applicable. If a student fails to withdraw through SAS by the end of the sixth week of the quarter, the student will receive the grade earned. Administrative Withdrawals Requested by Instructors Also, if a student does not attend class within the first two days of the quarter, an instructor may ask SAS to administratively withdraw a student from the class. If a student knows that he or she will miss the first class, it is best to notify the instructor to avoid being withdrawn from the class. Administrative Withdrawals Requested by Student Financial Services (SFS) Parking Refunds To be eligible for a refund of parking fees, the student must inform the . Parking refunds are calculated in accordance with the tuition refund policy.
REGISTRATION PETITIONS Unresolved holds by the deadline or poor performance in a class does not constitute an extenuating circumstance, and is not grounds for petition. The petition must not only voice the request, but it must also substantiate the validity of the request. Petition forms are available on the forms rack in the lobby (first floor) or at . Instructions for completing this process are listed on the petition. A student seeking late registration must obtain permission from the instructor to sit in the class while the petition is pending. In all cases, the final decision to approve or deny a petition will be made by SAS. SAS reserves the right to deny any petition for any reason. Each approved petition will incur a $50 change of registration fee.
FINAL EXAMS An instructor may refuse a student's request to reschedule a final examination. However, instructors may schedule an early final exam for a student under the following conditions:
Grade Point Average
For example, if a student earns 45 grade points during a quarter in which he or she is enrolled for 15 credits, his or her GPA for the quarter will be 3.0.
Use
of I, G, N, W Grades
The "G" grade is used in only specified courses in which a "final" grade is dependent upon additional work and applies only to approved 6000–7000 level courses, which include internships, theses, dissertation, and projects at the discretion of the graduate program.
An "N" grade is used in only specified courses in which a "final" grade is dependent upon additional work.
Withdrawal with official approval during weeks two through six will result in a "W" appearing on the transcript. (See Withdrawal From Courses.) Pass/No Credit Option
Repeat/Substitute Classes Academic
Probation
ACADEMIC
APPEALS POLICY Academic appeals can be made only on grounds of unfair treatment against the stated standards, not against the professional judgment of the faculty member(s). The intent is always to resolve the appeal at the most immediate level. Only in extraordinary circumstances, when a resolution cannot be obtained at the first level, is the process moved to the next level. In each case, the student shall bring the appeal in writing to the person or committee who made the original decision. If a resolution is not obtained at that level the student may appeal to the next level in the school or University administrative structure. Guidelines Appeals on final grades must be submitted within one quarter of the grade being awarded. For appeals on academic decisions such as grades on course activities, evaluations, course grades, and decisions on program admissions, the levels to be followed, in order, are as follows:
Academic petitions regarding general University matters such as decisions on registration policies, graduation requirements, or other Graduate Catalog academic regulations may be made in the following order:
The decision of the president in any student appeal shall be final.
Academic Integrity
It is not dishonest to discuss possible answers to an exam question as part of a study group, to discuss ideas for a paper with other members of the class, or to ask a friend to read a draft of a paper for suggestions to improve it, unless the professor has prohibited these activities. It is not dishonest to summarize, paraphrase, or quote the words of others in a paper so long as the student acknowledges the sources with appropriate citations. Guidelines for Penalties Against
Academic Dishonesty If the instructor suspects academic dishonesty, the following guidelines apply:
GRADUATION AND HONORS Degrees are awarded when the department notifies SAS that all requirements are complete. Diplomas will be mailed approximately six weeks after the degree is posted. Honors Additionally, the President’s Citation is awarded each year to a graduate student or students who have adhered to the ideals of ºù«ÍÞÊÓƵ and demonstrated the highest academic achievement in this context.
TRANSCRIPTS Official transcripts may be released to students. Students may view unofficial copies of their transcript via . Each official transcript costs $5. Payment is due at the time of the request. Payment can be made in person with cash (in-person only), or by check, Visa, or MasterCard. If the student has an account, official transcripts are released only if the account is paid in full. Students may request one unofficial copy of their transcript at a time at no charge. Unofficial transcripts may also be viewed and printed through . Transcripts contain the student's entire academic history while at SPU. This includes undergraduate work (0001-4999 courses), professional advancement courses (5000-5999), graduate work (6000-7999), and continuing education units (CEU, or non-degree work). Undergraduate, graduate, and CEUs are segregated on separate pages of the ºù«ÍÞÊÓƵ transcript. Although a copy of the transcript may be requested at any time, updated transcripts will be available after final grades have been submitted and recorded. To receive a copy of the transcript, students must send a written request to SAS. The letter needs to include the name that the student attended under; social security number or SPU ID number; the last quarter and year the student attended; if the student is enrolled in a current quarter of instruction, the number of classes enrolled in for that quarter; transcript destination address; the student's signature and the number of official copies required. Seattle Pacific will resend a transcript to the originally requested destination provided the University made an error in processing. The University must, however, be contacted within three months of the original request. After the three-month grace period, a separate written request must be submitted. The University reserves the right to approve or deny any request for resending a transcript for any reason other than University error. Payment is due at the time the transcript is requested. payment can be made by cash (in-person only), check, Visa, or MasterCard. Student Records: FERPA Policy Student
Records and Confidentiality ºù«ÍÞÊÓƵ has the responsibility to effectively supervise any access to and/or release of official information about its students. In this regard, the University is committed to protecting the right of privacy of all individuals about whom it holds information, records, and files. Access to such records is restricted to the student concerned, to parents of a dependent student, to others with the student's written consent, to officials within the University, and to a court of competent legal jurisdiction. The following policies have been established to comply with the Family Educational Rights and Privacy Act of 1974 (hereafter referred to as the "Act"): Public Information. The Act provides that public "" about a student may be made available to third parties without permission of the student. However, public notices must be given of intent to publish the information, so that those students wishing to withhold information from public access (such as an unlisted telephone number) may do so. Release of Information. With the exception of directory information, no information in any student file may be released to any individual or organization without prior written consent of the student. When disclosure of information is mandated by court order or subpoena, the staff member receiving such orders must immediately notify in writing the student concerned, prior to compliance with the legal order. Information from University records about students is released for approved research purposes only if the identity of the student involved is fully protected. Student Access. With certain exceptions, official student information collected and maintained by the University is available for inspection and review at the written request of the student. Clarification of exceptions may be obtained by contacting the University registrar. A request for general access to all official records maintained by the University must be made in writing to the University registrar. A request for access to information maintained by a particular office may be addressed to the administrative head of that office. When making such a request, the student must provide proper identification. The designated staff person must supervise the review of the contents of the record with the student. The student is free to make notes concerning the contents, but no material may be removed from the record. Student requests for access to appropriate information must be granted within 45 days of the written request. If health reasons or extreme distance from the University prevent the student from inspecting the education record, then copies of specific education records will be made. The student must pay all copying expenses in advance of release of the record. Student Correction of Education Records The University will decide within a reasonable period of time whether or not to do so. If the University declines to amend the student's records, it will inform him or her of the right to a hearing. Upon written request, the University will provide an opportunity for a hearing to deliberate the student's case. However, a hearing may not be requested by a student to contest the assignment of a grade. If the hearing panel determines that the student's challenge is without merit, the student may place in his or her record a statement commenting upon the information and setting forth reasons for disagreeing with the University's decision. A complete copy of the may be obtained here or by contacting the dean of student life or SAS. Students have the right to file complaints concerning alleged failures by the University to comply with the requirements of the Act. Such complaints should be addressed to: Family Educational Rights and Privacy Act Office (FERPA) Department of Education 300 Independent Avenue SW Washington, D.C. 20201
Change of Personal Information Students can also change their directory information through . Students who wish to change their names (e.g., due to change in marital status) need to provide SAS with the official documentation for the change (e.g., copy of marriage license). Veterans' Benefits For information on education benefits, contact the veterans' coordinator in SAS by calling 206-281-2031. Professional advancement courses (5000–5999) are not approved by the Washington state approving agency (SAA).
CLASS STATUS To gain admission to Seattle Pacific as a visiting graduate student, the applicant must submit the standard graduate application form and a letter from the dean's office of their home institution stating that the applicant is a student in good standing at that institution. Non-Matriculated Students Permission to register as a non-matriculated graduate student is always on a space-available basis. If a non-matriculated graduate student later applies and is accepted for admission to a graduate program, the credits earned in a course as a non-matriculated graduate student may be used in meeting master's degree requirements only if
Up to 12 credits, at the discretion of the program, taken before admission to a program may be applied toward master's degree requirements. It is vital to check with the program director to learn how many credits taken as a non-matriculated student apply to each particular degree. Student Transportation Policy
Unless specifically stated, the University assumes no responsibility for determining transportation of students to the site of a course or nonacademic activities, whether such activities occur on or off campus. Students will be responsible for their own transportation to such activities. If transportation of SPU students is in University-owned or sponsored vehicles, drivers must have passed a defensive-driving course, possess a current driver's license and have authorized a check of their driving records. The Office of Safety and Security need not be notified of all officially sponsored travel. Any exception to this policy must be approved in advance and in writing by the vice president for business and planning.
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