Correction to Account Code Mapping for Travel Card Personal Charges
In September 2020, we ran an article concerning a change in account code mapping for travel card personal charges from a/c 013109-Company Card Personal Charges to 100109-AP-Company Card-PSC. We’ve since received clarification from the PSC that this change should have only affected a PSC clearing account. Therefore, we will return to our previous, and usual, method of depositing cash receipts of personal reimbursements on both travel and procurement cards to account code.
The Systems office has completed a journal entry to reclassify any balances in 100109 to 013109. No action is needed from the departments, unless you’ve recently deposited a reimbursement to 100109. If the associated balance has been moved, you’ll need to complete a journal entry to move the deposit to the same speedtype and/or account code as it’s associated expense. Please contact your area accountant if you have any questions.
We apologize for the confusion.
Last summer, the Procurement Service Center implemented some internal changes to support their new ESE (Expense System Employee Reimbursement) clearing account process.
The PSC’s reconciliation procedures now involve classifying a personal expense on the Travel Card as 100109 (AP-Company Card-PSC), as distinguished from a personal expense on the Procurement Card, which is 013109 (Company Card Personal Charges). This change affects only the PSC clearing account reconciliation.
When employees complete a Cash Receipt form to reimburse the University for personal charges on either commercial card (Travel Card or Procurement Card), they should continue to use account 013109, as directed on the form.