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This is funding received from an external source (e.g. government entity, private foundation, industry sponsor, etc.) to support a student or postdoctoral scholar in the pursuit of a degree or to support research. Usually, a fellow does not have an employee relationship with the University.

Fellowships can be used to support a variety of expenses depending on the purpose and terms of the award, including but not limited to tuition remission, travel expenses, stipends, research supplies, etc. Externally funded fellowships are sometimes awarded directly to the fellow, and in other cases they can be awarded to the University.

The Office of Contracts and Grants (OCG) can assist you with most fellowship applications. The contacts for fellowships are as follows:

NSF GRFP fellowship proposals:Ìý Contact Patty Stanfield from the Graduate School

Fulbright-Hays Doctoral Dissertation Research Abroad proposals:Ìý Details for the appropriate point of contact are under the Proposal Essentials by Sponsor page'sÌýFulbright-Hays section.Ìý

All other fellowship proposals: Contact the Proposal Analyst assigned to work with your department. Your assigned Proposal Analyst can be found on the OCG Directory page.Ìý

The qualification requirements for fellowship awards vary greatly by sponsor and by opportunity announcement. It is up to the fellow to read the fellowship application materials thoroughly to ensure that they qualify for the fellowship that they are applying for.

Some sponsors award their fellowship directly to the fellow. In these cases, the fellow should ensure that the sponsor has the correct contact details and should contact the sponsor directly if they have not received the funding in a timely manner. Fellowships that are awarded directly to the fellow are often sent via check or money order.

Other sponsors award fellowships to the University, rather than directly to the fellow. If the University will receive the fellowship funds, please contact the Grant Officer assigned to your department for next steps. Your assigned Grant Officer can be found on the OCG Directory page. Ìý

Finally, some sponsors allow the fellow to choose whether the funds will be awarded directly to the fellow or to the University. In these cases, we recommend submitting through the University for tax and insurance reasons and for the support of the Office of Contract and Grants (OCG) and the Campus Controller’s Office (CCO), as theywill assist with sponsor award and financial requirements.

Fellowships that require an official budget, any type of institutional certification, or the signature of or submission by an Authorized Organizational Representative (AOR) should be submitted through the Office of Contracts and Grants (OCG). Some submission systems, such as Grants.gov, require that the application be submitted by an OCG AOR.

If the University will receive the award, then you will need to work with your Proposal Analyst and go through the normal process for submitting an application. Please follow the process fdetailed at the .Ìý

If the fellow will receive the funding directly from the sponsor, the applicant can submit their own proposal without involving OCG with the submission.ÌýIf you are not sure, notify your Proposal Analyst and ask for clarification. Your assigned Proposal Analyst can be found on theÌýOCG Directory page.

The first step is to read the , to familiarize yourself with the proposal submission process.

The next step is to contact your assigned Proposal Analyst to let them know that you intend to apply. Your Proposal Analyst can assist with the next steps and guide you through the proposal process.

It is never too early to contact the Office of Contracts and Grants (OCG) when you have found a fellowship opportunity that you wish to apply for. Depending on the level of complexity, OCG may need to complete forms on behalf of the fellow, gather institutional approvals, create a budget, etc. As with other externally funded proposals, OCG must be notified at least 5 business days prior to the application deadline.

Most federally-funded fellowships, with the exception of the NSF Graduate Research Fellowships Program (GRFP), must be submitted by an Authorized Organizational Representative at OCG. Additionally, OCG handles required institutional registrations, such as with the System for Award Management (SAM) and Grants.gov.

If you are unsure of whether or not OCG needs to be involved in submitting a proposal, your Proposal Analyst can assist in answering this question.Ìý

The response time for fellowship applications can vary greatly by sponsor. Many federal fellowship programs can take 6-9 months before a decision is made. It is important to read the application instructions because some sponsorsÌýinclude an expected funding timeline in their call for applications.

Some sponsors do not allow a fellow to hold more than one fellowship at a time. It is important to disclose all of your fellowships to the Office of Contracts and Grants (OCG) so the University can ensure that you do not violate the terms and conditions of your fellowship(s). Please email your assigned Grant Officer with a list of all of your current fellowships at the time of award.Ìý

For detailed information on applying for National Institutes of Health (NIH) fellowships, including resources for completing your proposal, see the .Ìý

If you are receiving a National Institutes of Health (NIH) fellowship, you should have worked with your assigned Proposal Analyst at the time of the application. Some additional steps you may need to take:

• A member of the Office of Contract and Grants (OCG) will contact you or your mentor to complete NIH forms, which may include payback and activation notice forms, and to obtain any missing information including protocol approvals for animal or human subjects research, and/or toxins, chemicals, lasers, or any other materials needing review.
• If your project includes animal research or human subjects and you do not yet have protocol approval, ,Ìý
• If your project includes any toxins, chemicals, lasers or materials needing review and you do not have an approved protocol,Ìý.
• Read through your award document and contact your mentor and/or your assigned OCG Grant Officer with any questions. Your assigned Grant officer can be found on theÌýOCG Directory page.

If this is the first NIH award that you have been involved with, you will need toÌý that is required by all Public Health Service (PHS) agencies.Ìý