Payroll Enrollment
Engaging
UROP pays student grant funding directly to recipients in one payment near the beginning of the awarded term. Students will need to complete the following steps to receive payment. Project mentors of students receiving Assistantships or Individual Grants will not process student payments, but students should work with mentors to ensure the completion of these steps for payment. If any part of the award has been designated for transfer to the department by the project mentor, the amount is noted in the official decision notice.Ìý
To receive your payment, you might need to provide some of your personal information using an online form. Taleo is the system the university uses to securely collect personal information for "new hires," or those paid using the payroll system, but providing your information does not create an employer-employee relationship with the university.
ÌýÌýComplete the Personal Information (PI) Form
What is an employee ID (EID) number?
An employee ID number (EID) is a unique 6-digit number given to a University of Colorado "employee" upon entry into the payroll system. It is not your social security number (SSN) or IdentiKey. If you have an EID, it appears in MyCUinfoÌýunder "Employee Information" on the "CU Resources" page.
Do I need to complete the PI form?
- Yes: You willÌýneed to complete the PI form if you haveÌýneverÌýworked for CU.
- No: You will notÌýneed to complete the PI form if you have an employee identification number (EID).
When should I complete the PI form?
You mustÌýprovide your personal information, using the form, by the date posted on this page.ÌýIf you do not complete the PI form by the date posted, your offer could be withdrawn.
How do I complete the PI form?
Ìý
Watch the video included here for step-by-step instructions and remember to enterÌýyour full name as it appears on your social security card.ÌýIf you do not have a social security number,Ìýyou might need to apply for one and should contact urop@colorado.edu for additional instructions.
What's my next step?
Check out the details about setting up direct deposit, which will allow the university to pay your award directly into your bank account.
After you have been entered into the payroll system, you will have access to setup your direct deposit information to receive payment in your bank account. Active employees will have access to confirm their information immediately, but students without an EID might only have access during the "direct deposit window" dates posted here.
Do I need to setup direct deposit?
UROP recommends setting up direct deposit to ensure you receive your payment in a timely manner, and you should be aware that setting up direct deposit for a Bursar account is not the same as doing so in the myCUinfo employee portal. If you do not setup direct deposit, you will be mailed a check at the "mailing address" in the payroll system—so you should ensure the address is current.
When do I setup direct deposit?
Active employees may review and update direct deposit and mailing address information at any time. Students without an EID will need to setup direct deposit and update their mailing address during the "direct deposit window" on this page.
How do I setup direct deposit?
Check out our step-by-step instructionsÌýon the next tab.
1. Log into the Buff Portal - Use your CU IdentiKey credentials to log into the Buff Portal, where you will access Employee Resources (myCUinfo).
2. Click on the "NavBar" - Click on the "NavBar" (looks like three stacked lines) in the upper right-hand corner of your browser, which opens the NavBar on the right.
3. Click on "CU Resources" - Click on the "CU Resources" icon, which will open a secondary menu in the "NavBar."
4. Click on "My Info & Pay" - Click on "My Info and Pay," which will open an icon menu.
5. Click on "Direct Deposit" - Click on "Direct Deposit," which will open the "Two-Factor Authentication" window.
6. Two-Factor Authentication - When you click on "Direct Deposit," a "two-factor authentication" screen will pop-up for security purposes. View Two-Factor Authentication Instructions for more information.
7. Direct Deposit Setup - Click "Add" for a new account or "Edit" to update an account. ÌýEnter "Balance" as the account type, and leave the Amount/Percent blank. For example:
- Account type: Checking
- Deposit type: Balance
- Amount/Percent: (leave blank)
- Deposit order: 1
8. Return to "My Info & Pay" - When the direct deposit setup is complete, return to "My Info & Pay" to update your mailing address.
9. Click on "My Info" - Click on the "My Info" icon to see your current mailing addresses.
10. Update Mailing Addresses - Review and update your mailing addresses as needed. International students must enter their international address as their "home address." If you do not setup direct deposit, you will be mailed a check at the "mailing address" listed here.
Timeline
April 10, 2024 - Grant Acceptance Form Due
April 12, 2024 - Personal Information (PI) Form Due
September 7-17, 2024 - Direct Deposit Window
September 30, 2024 - Stipend Pay Date
April 18, 2025 - Final Survey Due
TBD - Grant Acceptance Form Due
TBD - Personal Information (PI) Form Due
TBD - Direct Deposit Window
TBD - Stipend Pay Date
TBD - Final Survey Due
UROP does not have access to most payroll information; for direct assistance, contact the Payroll Department.
Direct Deposit Questions:
- hcm_community@cu.edu
- 303-860-4200, option 2
You may need to wait until the "direct deposit window." If you are not an active employee, you will only be able to setup direct deposit during the dates posted. If you can't access your direct deposit information during the "direct deposit window," contact urop@colorado.edu.
No. You don't need to submit a timesheet (report hours) to UROP in the payroll system even though you might see us on your timesheet.ÌýBecause we use the payroll system to issue your award payment in a lump sum, the position is a temporary mechanism for payment.