OCG Organizational Structure

The Office of Contracts and Grants (OCG) is divided into teams with expertise specifically tied to functions throughout the award lifecycle. View our organizational chart.

Each college, department, institute, program, and administrative unit has an OCG staff member assigned to them from our proposals, grants, contracts and subcontracts teams. Your OCG team can be found in the Unit Directory.

OCG is the «Ƶ's Authorized Organizational Representative (AOR) and isthe Office of Record for the administration of sponsored projectsfor the CU «Ƶ campus. As the authorized representative, OCG submits proposals, and negotiates and accepts sponsored research and service agreements, non-disclosure agreements and material transfer agreements on behalf of the Board of Regents.

Proposal Development Team

Proposal Analysts work with a Principal Investigator (PI) or Department Administrator during the application process to develop proposals and submit applications.

What we do:

  • Review instructions, eligibility, rules, and deadlines of proposal solicitations
  • Identify what is needed to complete the submission, includingabstracts, project descriptions, statement of work, budget, and budget justifications
  • Help develop the budget
  • Submit the application
  • Help provide supplemental information requested from a sponsor during the award review

Grants Team

The Grants Team partners with federal and non-federal sponsors, PIs, and departments in the review, acceptance and management of grants, cooperative agreements, and other assistance awards for (sponsored) research.

What we do:

  • Review terms and conditions of grant awards
  • Negotiate appropriate remedies to any clauses of concern in an award
  • Provide final signature authority to accept the award on behalf of the University
  • Help with the management of awards throughout the life of the award, including questions that arise, revisions to the terms or budget, extensions,or other questions related to prior approvals and non-financial grants management

Contracts Team

Contract Officers review all awards received in the form of a contract under a request for proposal or purchase order. Contracts typically have greater complexity and rigidity in their award requirements, requiring our Contract Officers to work closely with PIs and departments to understand the terms and conditions that have been accepted.

What we do:

  • Review terms and conditions of contracts with particular attention to intellectual property, termination, conflicts with state law, and accounting procedures
  • Negotiate appropriate remedies to any clauses of concern in a contract
  • Provide final signature authority to accept the award on behalf of the University
  • Help with the management of contract awards throughout the lifeof the award to ensure compliance with the terms and conditions of the award

Subcontracts Team

SubcontractOfficers workwith all outgoing subagreements, which can be a subaward (grant) or subcontract (contract). Subagreements are issued when a portion of the research will be handled by a partnering institution (subrecipient).  

As the primary award recipient, CU «Ƶ becomes a "sponsor" to the subrecipient. The Subcontracts Team issues subagreements that cover all necessary risks and flow down necessary terms and conditions of the prime award. 

What we do:

  • Review awards for terms and conditions specific to the subrecipientst
  • Collect and review all required sub paperwork and perform a risk analysis 
  • Write and negotiate outgoing subcontracts and subawards (“subagreements”) 
  • Provide final signature authority for outgoing subagreements on behalf of the University 
  • Issue modifications to subagreements at the direction of the PI and DRA to reflect changes in funding, budget period dates, and/or other necessary changes to terms and conditions
  • Update CU Marketplace Purchase Orders to reflect funding and period of performance changes  of subagreements
  • Assist the PI and DRA in subrecipient monitoring to ensure compliance with subagreement terms and conditions

Compliance Team

OCG Compliance interprets regulatory requirements related to funded research and collaborates with OCG, Campus Controller's Office (CCO), and the Office of Research Integrity (ORI) units to ensure the campus consistently defines and addresses these requirements according to University policy.

What we do:

  • Provide property budgeting best practicesduring the proposal phase
  • Identify terms and conditions, property ownership clauses, and other agency specifics during the award negotiation and acceptance phase
  • Provide expertise in handling sponsor requests, purchases, cost transfers, and property disposal during the award management phase
  • Ensure that all reporting requirements and documentation are in compliance to close out an award

Campus Controller's Office

TheCampus Controller's Officeoversees the post-award financial administration of sponsored research for the «Ƶ anddirectly managing accounts for Restricted Funds 30, 31 and 33. The Campus Controller’s Office and works very closely with the OCG staff.